Anti-Money Laundering

This policy sets out Hallman Limited’s commitment to understanding and minimising our risks in
relation to money laundering and terrorist financing so our services are not abused to
legitimise the proceeds of crime. Our commitment to this strengthens our goals of achieving
good ethical business and trading standards.

Our aim, by having robust policies and procedures and the creation of a compliance culture
within the firm, is to prevent money laundering and terrorist financing. To achieve this, we
have undertaken the following:

1. Appointment of the nominated officer
The nominated officer’s role is to be aware of any suspicious activity in the business that
might be linked to money laundering or terrorist financing, and if necessary, to report it.
They are responsible for:

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• receiving reports of suspicious activity from any employee in the business

• considering all reports and evaluating whether there is - or seems to be - any

• evidence of money laundering or terrorist financing

• reporting any suspicious activity or transaction to the National Crime Agency (NCA) by completing and submitting a Suspicious Activity Report (SAR).

 

Nominated officer details
Name: Stephanie Hallman Jensen
Telephone number: +44 (0)7535263555
Email address: stephanie@hallmanltd.com

The nominated officer is also available to discuss any matters relating to the firm’s policies
and procedures relating to the Money Laundering Regulations (MLR) in force and
helping you understand your obligations.

2. Establishment of internal procedures appropriate to the MLR to prevent money laundering
and terrorist financing
We have established appropriate and risk-sensitive policies and procedures relating to:

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• Customer due diligence

• Reporting

• Record keeping

• Internal control

• Risk assessment and management

• Compliance management

• Communication

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3. Establishment of internal training requirements so all individuals within the firm understand
their responsibilities within the firm’s policy and procedures and their wider responsibilities
under the UK’s anti-money laundering strategy
To this end we will ensure all individuals within the firm are assessed for competence,
conduct and integrity and trained at regular intervals for:

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• Awareness of the relevant legislation and any changes

• Understanding of their roles and responsibilities under the anti-money laundering regime

• Updates on threats and alerts for the firm or the profession

• How to recognise potential suspicious activity

• How to report suspicious activity

• The firm’s exposure to risk

• The firm’s client due diligence policies and procedures.

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4. Record retention
We will retain the following records for five years after ceasing to act for a client:

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• Client’s risk assessments

• Client’s identity and verification

• Client’s ongoing monitoring

• Staff training

• Internal and external reporting.

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5. Reporting suspicions
The firm through the nominated officer has established procedures for assessing internal
SARs and on the decision-making process for external reporting. We have established
procedures for making SARs to the NCA and for the secure retention and storage of
internal and external reports.

6. Aiding law enforcement
The firm through the nominated officer has established procedures for aiding any law
enforcement agencies who obtain money laundering investigation orders against our
clients. These procedures relate to the collation and secure retention of the information
required and systems to ensure that confidentiality of the client is maintained were
necessary.

7. Staff and subcontractor commitment to the firm’s policy and procedures
It is important that our staff and subcontractors understand the compliance culture and
the roles and responsibilities placed upon them. Penalties imposed including fines and
imprisonment can apply to individuals as well as the firm. So, we must:

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• Ensure we understand the firm’s policy and procedures contained in this document, and ask the nominated officer if unsure

• Ensure regular staff training in how to recognise and deal with transactions and other activities which may be related to money laundering or terrorist financing

• Ensure that during our work for the firm we don’t turn a blind eye to the obvious. If we have doubts over the legitimacy of a transaction or event, then we must follow procedures to discuss the situation or make an internal SAR. It is only by following these procedures we are protected from the possible penalties contained within the legislation

• Remember not to speculate as to whether a crime has been committed. For a report to be made there must be reasonable suspicion that a crime has been committed, the client intended for a crime to be committed and there are proceeds of that crime. An innocent error is not a crime; there must be an element of intent

• Remember that we are not required to be an investigator: that is the role of law enforcement

• Remember that tipping off is an offence under the legislation. We must not discuss what we may or may not report with the client and don’t make reports the topic of general conversation within the office.

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